AFFILIATED EVENT REQUEST APPLICATION

The Biotechnology Industry Organization (BIO) desires to maintain the focus and integrity of the convention and therefore must be kept apprised of and approve ALL affiliated events being held in hotels in conjunction with BIO International Convention, June 23 - 26, 2014.

BIO manages all hotel function/meeting space at the official BIO hotels preceding and during the Convention.

Due to space limitations, affiliated event function/meeting space is NOT available at the San Diego Convention Center.

Your company must be an Exhibitor, Sponsor or have a minimum of five (5) convention access registrations before approval is extended.

If Affiliated Event Application is approved, a letter confirming release of hotel function/meeting space will be sent to you and the hotel. A hotel representative will then contact you regarding your specific arrangements, including food and beverage rates and function space rental, if applicable. All expenses associated with affiliated events will be the responsibility of the function host.

BIO is not responsible, nor can BIO negotiate on your behalf, any hotel fees associated with room rental, food/beverage minimums, etc. If you have any questions on pricing, feel free to call hotel directly prior to completing request.

Ten (10) business days are required to process Affiliated Event Request Application(s). Please submit one (1) form for each event.

Deadline for requests is May 23, 2014

NOTE: Please hit SUBMIT at the bottom of the form in order to complete the process and receive confirmation of your Affiliated Event Request Submittal. If you do not receive an email confirmation of the submittal, your request has not been fully completed.


PERMITTED TIMES
For greater event success and avoid competing with BIO, listed below are acceptable times for affiliated events. However all event request submittals will be considered.

MONDAY, June 23
6:00 a.m. 6:00 p.m.
9:00 p.m.+
TUESDAY, June 24
6:00 a.m. 9:00 a.m.
6:30 p.m.+
WEDNESDAY, June 25
6:00 a.m. 9:00 a.m.
9:00 p.m.+
THURSDAY, June 26
6:00 a.m. 9:00 a.m.
5:00 p.m.+

CONTACT INFORMATION
Companies requesting hotel meeting space must be an Exhibitor or Registrant to attend the BIO International Convention.
   If you are NOT an exhibitor or registered attendee, you must do so before space is assigned.
* required fields
First Name: *
Last Name: *
Title: *
Exhibit Booth #:
Function Host (Company): *
Address: *
Address2:
City: *
State:  leave State blank if outside the USA or Canada
ZIP/Postal code: *
Country: *
Phone: *  
Indicate country/city code if applicable. Enter numbers only, no spaces or dashes.
Fax:  Enter numbers only, no spaces or dashes
E-mail address: *
Re-Enter E-mail address: *

AFFILIATED EVENT APPLICATION
Submittals for same meeting type on multiple days, can be done on one form by selecting date range. If you have different event    types to request, please fill out a different form for each specific event type.
Type of Event: *
Start Date: *
End Date: *
Start Time:*
End Time:*
(If times vary per day,please specify in comments field below)
Event Title or Proposed Topic: *
Anticipated # of Attendees: *
Meeting Setup: *

Preferred Hotel Location: *

Please select 3 Hotel Choices. You can sort them by dragging your selection up or down with your mouse.

Other comments/notes regarding event:

BIO PARTY LIST

BIO Party List is a free and open listing of all events happening during and around the 2014 BIO International Convention. Upon BIO's approval of your Affiliated Event application, you have a choice to promote your event using the BIO Party List.

Would you like to submit your BIO Party List now? * Yes    Not Now

Please provide us with additional information on your event:
Private or Public Event?*
RSVP Name:*
RSVP Phone:*
RSVP Fax:
RSVP E-mail:*
RSVP URL:
RSVP Other:
Event URL: (if applicable)
Event Description:
(Please use this space to advertise your event
and provide more information.)


GENERAL INFORMATION

For any questions regarding the function space process, please contact Diana Ohtersen as follows or email affiliatedevent@bio.org.

Diana Ohtersen
Phone: (302) 537-1232
e-mail: dohtersen@bio.org







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