EXHIBITOR AND GROUP HOUSING REQUEST FORM


• Block requests will be confirmed within 5 business days of receipt.
• Exhibitor Blocks will be allotted based on history.
• Exhibitor and Groups will be CHARGED a $100 CANCELLATION FEE PER ROOM for reservations cancelled on or after MAY 4, 2012
• Click here to see location of hotels.
• Click here to view a list of DIA's Room Block Hotels, including amenities which are exclusive to DIA attendees.

Hotel Name Distance to
Convention Center		 Rates Ranging From
Courtyard by Marriott Phil. Downtown1.0 BlocksSOLD OUT
Crowne Plaza Philadelphia Downtown8.0 Blocks$172 to $213
Doubletree Hotel Philadelphia8.0 Blocks$175 to $225
Embassy Suites Philadelphia Center City6.0 Blocks$195 to $255
Four Points Philadelphia City Center1.0 BlocksSOLD OUT
Four Seasons Hotel Philadelphia8.0 Blocks$254 to $269
Hampton Inn Philadelphia Conv. Center1.0 Blocks$166 to $189
Hilton Garden Inn Philadelphia Ctr City1.0 Blocks$208 to $238
Holiday Inn Express Midtown6.0 Blocks$172 to $172
Hotel Palomar Philadelphia8.0 Blocks$224 to $264
Hyatt at the Bellevue6.0 Blocks$245 to $270
Le Meridien Philadelphia2.0 BlocksSOLD OUT
Loews Philadelphia Hotel1.0 BlocksSOLD OUT
Philadelphia Marriott Downtown0.1 BlocksSOLD OUT
Radisson Plaza- Warwick Hotel11.0 Blocks$175 to $195
Residence Inn Philadelphia Center City2.0 BlocksSOLD OUT
Ritz-Carlton Philadelphia4.0 BlocksSOLD OUT
Sheraton Downtown (fmr. City Center)4.0 Blocks$183 to $234
Sofitel Philadelphia9.0 Blocks$215 to $279
Westin Philadelphia6.0 Blocks$259 to $289

CONTACT INFORMATION
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Contact Name: *
Company Name: *
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Address2:
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ZIP/Postal code: *
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HOTEL PREFERENCES (Select Your 6 Hotel Choices)


ACCOMMODATIONS NEEDED
DIA 2012 Meeting Dates (June 24 - 28). Please provide the number of rooms will require per night.

THU FRI SAT SUN MON TUE WED THU FRI
2% 11% 40% 92% 100% 98% 70% 18% 2%
Date 06/21 06/22 06/23 06/24 06/25 06/26 06/27 06/28 06/29
Single rooms
(1 person, 1 bed)
Double rooms
(2 people, 1 bed)
Suites *
Total # of Rooms
* Exhibitor Event | Hotel Suite Application Form must be completed for ALL suites and meeting space.


Comments


GENERAL INFORMATION
  • This form indicates preference and does not guarantee confirmation.
  • All requests will be processed in a date- and time-received order.
  • Room rates do not include any taxes, porterage, meals, transfers or commissions of any kind.
  • You will be able to manage all your reservations online, where you'll have 24/7 access to real-time rooming lists and confirmation numbers and will be able to:
    • Review reservations
    • Reassign guests
    • Submit room lists online or via Excel spreadsheet
    • Request additional rooms
    • Print deposit receipts

DIA/Travel Planners reserves the right to adjust requested Exhibitor block to mirror historical patterns from 2010 and 2011 and will approve a maximum 5% increase over your actual historical room usage from 2010 and 2011. Please contact DIA if you have special circumstances that warrant an increase of more than 5%.
Group Booking Agreement (GBA)
Once a tentative room block request is approved, a GBA will be issued to the key contact. In order to secure a definite room block, the following actions are required:
  1. Electronically "accept" your GBA online upon receipt of your Group Reservation Confirmation email within 2 business days
  2. A credit card guarantee or a deposit in the amount of 1 night's room rate plus tax for each reservation. Please refer to your GBA for details on how you can submit your deposit within 10 business days.
  3. In addition to the hotel's cancellation policy, Exhibitors and Groups will be charged a $100 cancellation fee per room for reservations cancelled on or after May 4, 2012.
Changes and Cancellations
You can change and/or cancel existing reservations online 24/7. Simply following the link provided in your confirmation email to access your group reservation and remember that you'll need your authorization code and password. Cancellations will be effective only upon receipt of Travel Planners' or hotel cancellation numbers.

If a guest does not arrive by their scheduled arrival date, the full reservation will be cancelled by the hotel and any applicable deposit or chares will be assessed.

Inquiries only:

Telephone: toll-free (800) 221-3531 or (212) 532-1660 (outside of North America), Monday – Friday, 9:00 AM – 7:00 PM ET.

Email: DIAhousing@tphousing.com



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